Abstract submission instructions

Abstract Submission is now closed

Submission Deadline: January 6th 2021

Abstract Authors

Abstract authors include four different categories:

  1. First Author: the author who submitted the abstract and to whom all correspondence from VeniceArrhythmias 2022 will be sent. The First Author may not be the Presenting Author.
  2. Presenting Author: the author who will present the abstract. Please make sure that the corresponding author updates the Presenter about communication from the Organizing Secretariat.
  3. Co-Authors: the rest of the authors in an abstract’s author string.
    In order to have correct information in the indices and the website of VeniceArrhythmias 2022, author names in multiple abstracts have to be consistent. For example: Robert Grant belongs to the author string of more abstracts, the name R. Grant must be written this way in all abstracts and not in different ways, such as Rob Grant, Grant Rob…
  4. Affiliations: short affiliation is required for each author or group of authors, including Department, Institution, City and Country. Please do not insert authors’ names and affiliations in the .doc document you are required to upload.

The indication of the preferable presentation type (Oral Communication / Poster) is mandatory.

The final allocation of the abstract will be decided by the Abstract Selection Committee taking into consideration your preference.

Abstract must be submitted electronically only via the Abstract Submission Form. An acknowledgement of the receipt of the abstract will be sent automatically by e-mail to the presenting author upon the on-line submission.

Abstract text

In order to set a common standard for the abstracts publication, authors are requested to organize the abstract as follows:

  1. Introduction – statement of the hypothesis or research question.
  2. Methods – an explanation of the study design and experimental methods used.
  3. Results – A concise summary of the major findings of the experiment or study. Sufficient data must be provided to permit evaluation by the reviewers and public reading.
  4. Conclusions – Summary of the overall findings and the importance of the study.

When preparing the text, please remember

  • Use generic drug names.
  • Do not begin sentences with numerals.
  • Standard abbreviations may be used without definition. Non-standard abbreviations (kept to a minimum) must be placed in parenthesis after the first use of the word or phrase abbreviated.
  • Do not include references, credit or grant support.
  • Do not include the names or personal information of any patient participating in the study or trial.

Abstract Format

The text should contain no more than 180 words, figures or tables excluded. A maximum of 2 figures/tables/graphics is acceptable.

Typeface “Times New Roman”, Font size 12.

In order to avoid blank lines, please single-space all typing. Be sure that any text included in graphics, if any, will be legible at the defined size.

Abstract Revisions

Carefully proofread the abstract, make any necessary revisions before the submission deadline date and be sure that the English level is appropriate for a scientific abstract. Each abstract can only be submitted once. The same abstract cannot be submitted for consideration in different categories.

Acceptance

Notification of Acceptance/Non-acceptance will be e-mailed by January 25th 2022.

Registration of Abstract presenters

Abstract presenters must register and pay the registration fee within February 10th, 2022.
The registration will ensure the presentation of the abstract during the congress and the publication in JAFib.
Expenses are under the presenter’s responsibility. Only the first author listed is considered the presenter. If registration is not accomplished within the scheduled deadline the abstract will not be published. Please make sure you inform the Organizing Secretariat of any changes you would like to make.

Slides

Only PC data projection will be available in every room.

All slides must be in English only.

The Speaker Ready Room will be available for presenters and speakers to preview their slides.

The use of personal laptops in the Workshop rooms is not allowed.

Posters

All posters layout must be at “portrait” size 70cm width x 100cm height. Specific instructions about mantling, displaying and dismantling will be e-mailed in due time.

Best abstract awards

Accepted abstracts will be published on JAFIB – Journal of Atrial Fibrillation.
Outstanding Abstract Presentation Awards will be awarded to the top two abstracts in the “Best Communication” and the “Best Poster” category. Winners will also see their full article published on Jafib.
Abstracts not selected for oral presentation will be automatically considered for poster presentation (see below).
Winners will be announced during the Opening Ceremony scheduled on March 2nd 2022.

If you encounter difficulties or have any doubts, please contact the Organizing Secretariat at scientific@venicearrhythmias.org